When it comes to hosting your own private event, there are more than enough things to keep you preoccupied. However, safety must always be the number one priority. Often, this begins the moment guests pull up into the parking lot at your venue. Here are some of the most important things to keep in mind when it comes to organizing parking at a private event.
Ask Guests to RSVP
If there is one thing that can make everything go off the rails, it’s not having enough parking spaces in your lot. Therefore, it is incredibly important to ask every guest to RSVP before making plans to come to your event. This way, you are aware of how many parking spaces you will need for the event or valet employees if you are choosing to go that route. It is highly recommended to have extra spaces available, just in case.
Know the Property Lines
Let’s face it; nobody likes to have a large party or event going on right next door. Thus, it is important to not only be a good neighbor when it comes to noise but also when it comes to staying on your side of the property. Often, guests will try to avoid parking far away from the venue, even if that means parking on someone else’s property. You don’t have to be a lawyer to understand that this is illegal. It can lead to fines or even a lawsuit if a person’s property is damaged during your event.
Plan Arrival and Departure Times
Most venues will not be familiar to your guests, and this can cause safety issues. To ensure the safety of your guests, you should consider the most dangerous times to drive and avoid them if possible. Try to have everyone scheduled to arrive at a time when overall traffic is low or moderate. In addition, you should also remember to schedule an appropriate departure time.
Contact Your City
If your private event is going to have more than 200 people attending, it is highly advised to let your city officials know. This should be done in order to avoid any complaints or accidents. Often times the police force will even assist with traffic equipment or even direct traffic themselves.
Parking is one of the most important things to get right at a private event. Not only is it a must to keep things running smooth, but it can also keep everyone safe from harm. Consider the tips above when hosting your own private event.
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